Category: Pre-Charter Organisation

You can feel the excitement building as you read through the minutes for the emerging Allendale Lions Club from the 2nd of February, 2004. The plans for Charter Night, the first it was hoped of many to come, were firming up nicely.

With a lovely menu on offer from Christine Hutchinson and Hazel Newman:

• Smoked salmon roulade with dressed salad leaves and fresh bread roll
• Choice of dressed salmon/honeyroast gammon/roast local beef, served with home-made coleslaw, green salad, pasta with pesto and cherry tomatoes, rice salad, hot new potatoes; vegetarian option available for the asking
• Choice of home-made lemon flan/sherry trifle/raspberry meringue rolade
• Coffee/tea and mints

And entertainment booked: the band Chilli Factor and the disco by Paul Lowery.

The bar organised (with staff!) thanks to Paul Murphy.

The printed programme to be corrected by Chris Bacon.

New members (more!) to be inducted on the night.

Decorations, flowers, banners all being titivated for the evening’s festivities.

Rumblings of a video record of the proceedings.

Whew! Man! It was a bit of a tizz, all right, but in the run-up to the big event, somehow you just knew that it would be a delightful party, full of promise for the future and general camaraderie and good-natured fun.

By the time the Charter Night preparations were considered, there was scarcely any more energy for further business, but business we still had to take care of, so we did. In particular, committee work for the Allendale Fair was proceeding well, and Trevor circulated a current plan for the weekend ahead. The Fair Committee would meet next Monday to keep the momentum going. By then it was time for a much-needed beer break! What might we accomplish after that?!

So, setting to with the big three: i. Fund-Raising; ii. Community Service; and iii. Fellowship. i. The Rudolph Valentino dance would not happen, to be replaced by an event for the Youth Club. Perhaps a Ceilidh later in the year, or indeed the Russian Quartet for September could be great fund-raisers, especially if Maggie Shearer provides a Russian-themed dinner for the latter.

ii. ADAPT are looking for volunteers (mini-bus drivers, no doubt). The Christmas lights around the square did indeed come down on Sunday the 11th January. The proposed Clean the Dene exercise could take place in the spring.

iii. The next organised social event could well be the Cumbrian Way walk being organised by Julie and David Humes. But the next easy fellowship evening looks like a session at the Allenheads Inn at the beginning of the week before Charter Night. Best to get more practice in on the drinking front, eh?

We must have been meetinged-out by the time arrived for Elsie Eye to be invoked!

Lt Uhura was an early heroine of the first Star Trek series, originally broadcast on 9th September, 1966, just a couple of months after the last time England’s footballers won a major international championship. Today’s women footballers, who won the Euro ’22 final over arch-rivals Germany yesterday, are iconic heroes to another generation coming along. We can be grateful that in the history of Allendale Lions Club, women have always played an equal role, though such an egalitarian concept was not universal among the International Lions Clubs, back in 2004.

Anyway, firmly back near the beginning of our club’s adventures, Monday the 5th of January, 2004, saw the first business meeting of the New Year, and one of the items prominent in the minutes is Margaret Stonehouse’s acceptance of the role of Vice President.

But the first crucial business of the meeting was to consolidate preliminary committee membership to organise the Allendale Fair, scheduled far ahead into the year for the second May Bank Holiday weekend. Tentative ideas involved a Friday evening rave disco in the marquee, the traditional Saturday Fair events, and then additional presentations (It’s a Knockout, Tea Dance, Drama Group, Dale Singers?) during the Sunday. Perhaps a coffee morning on the Bank Holiday Monday, followed by a Beer Festival all afternoon with live music spots. Tuesday was set aside for clearing up. The committee would meet in a fortnight.

And then the Charter Night planning, 20th February, looked to be moving forward: Paul Murphy was sorting out the bar; Graham Girvan was liasing with Sue Mills on catering; Sue was organising the live band and Nigel was working out disco details with Paul Lowery. It all sounded spiffing!

But there was more to be thinking of, working towards, anticipating. Like Fund Raising, Community Service, and Fellowship. Margaret has booked a band for Valentine’s Day, Saturday the 14th February, in the village hall, for our first fund raising venture: a Rudolph Valentino dance. The Lions ourselves would do the bar. Our bank accounts, apparently, are imminent, so it will be nice to have some funds to deposit when they become live.

David Humes and Graham Girvan volunteered to help whoever else was working on this coming Sunday the 11th, to take down the Christmas lights festooned around the square. A friendly job of community service.

In terms of fellowship, David and Julie Humes are organising a walk along the Cumbrian Way, some 70 miles over 6 days, commencing on the 16th July. Carrie Winger welcomed any interest in tickets for the Burns Night celebration scheduled for the village hall on the 24th January.

And with a nod to meetings ahead: the crucial Allendale Fair meeting in a fortnight, the next business meeting on the 2nd February, the meeting was adjourned. Prue Rushman, faithful minutes secretary, whose work bountifully informs these blog entries, did not mention the toast to Elsie Eye, which became de rigeur, so either it was already a commonplace on this fifth minuted meeting, or we forgot!

The Christmas season of 2003 was moving closer, as the 4th formal meeting of the emerging Allendale Lions Club convened at the Golden Lion on the 17th of November.

By this point, the idea of a lit Christmas tree had been put on hold, along with a Lions Christmas dinner, but a Lions band of real carollers hoped to gather in the square and mosey around the various pubs, shaking collecting tins and in general behaving as the reputed carollers of old. Never mind that the traditional Nine Lessons and Carols would be held the same evening, the 21st of December, in St Cuthbert’s church, because the Lions would be getting together afterwards.

Meanwhile, a call had come in from the Tynedale Lions to help with their Santa’s sleigh circuits, around Stocksfield and Haydon Bridge, for which Trevor, Nigel and Margaret volunteered a night each.

With the business of the hotly-anticipated Charter Dinner attended to (village hall booked, dress code = black tie/formal, entertainment recruitment and meal provision/service plans ongoing), the guiding Lions offered to help us out with formal invitations to neighbouring clubs.

Graham Girvan had identified the process by which we could open a Charity Account and an Administration Account at Lloyds-TSB in Hexham and signatories were agreed. Fergus Sandison was organising orders for club rugby shirts. Margaret Stonehouse, Wendy Blowman, Sue Mills and Rosemary Granger were suggested as possible Vice-President candidates. The nitty-gritty components of the club’s affairs were coming together.

And it was back to Christmas season plans. The pub crawl on the 1st of December would definitely be going ahead, and it would take the place of the monthly business meeting, Perhaps the curry supper to be served at the end of the evening in the Lion would suffice as a Lions Christmas Dinner.

And that was the last Lions meeting of 2003. Only another two meetings were likely before the exciting Charter Night!

But what actually happened throughout the Christmas season was both intriguing and slightly different from the plans. The pub crawl on the 1st of December must have been either too much of muchness, or it hadn’t been well-attended, or it hadn’t happened at all: no report was forthcoming at the business meeting on the 5th of January, 2004. Two evenings of our Lions supporting the Tynedale Lions Santa circuit around Corbridge resulted in a reciprocating loan of the sleigh for the Allendale Carol Singing, with Jonny Baynes as Santa, but the carollers had a very chilly and lonely evening indeed. As the community participation had been negligible, a post hoc suggestion was raised to do carols on the Saturday morning before Christmas, when a captive audience of last-minute shoppers might be present.

Apparently, however, some intrepid Lions volunteered to help take down the Christmas lights festooned around the square; it’s not clear whether or not the club members had been part of the decorations.

It must have felt a bit of relief to have the Christmas season behind us, so we could all look forward to some excitations in the year ahead, like the Burns Night dinner in the hall, and then the Charter Night, but most of all, the community presentation of the Allendale Fair by the new Allendale Lions Club!

Remember, we hadn’t actually done anything yet, by the 20th of October, 2003, a fortnight on from our first meeting. It had been proposed that mid-month meetings would be more about the social side of things, so perhaps that’s why the ideas ran from the mundane to the sublime. And it was definitely an ideas meeting.

We may have been acting up a little too, considering that we were being watched by five other Lions, including the Region Chair, from neighbouring clubs: Tynedale Lions and Mid-Tyne Lions as well as our Guiding Lions from the District. But in attendance were 22 of our new members and we were ready for a bit of fun.

First, however, we had to answer the Oath of Commitment as delivered by Mike Rogers the Region Chair. Apparently we each received our Charter Member lapel badges too. We must have been reasonably serious for this part of the meeting, I should think.

As the business of the meeting got underway, beginning with Fund Raising, Trevor indicated that any residual monies from the West Tynedale Round Table (as was) would be forwarded on to the new Allendale Lions Club, in due course. Other suggestions included a progressive supper in the village hall, a community carol sing, and a combined male/female calendar for 2004, in the manner of the (in)famous Rylston and District Women’s Institute from Yorkshire that had inspired the Calendar Girls film released in 2003. The meeting was obviously starting to go downhill, but as I recall, the men in particular demurred.

Community Service ideas were next on the agenda, with the first being a dinner for residents of the Thornley Leazes ‘Cave’ served by Lions. The first mention of a Christmas tree on the green was raised, with associated carols, and although everyone thought this was a good idea, Trevor riposted that the all-male WTRT had tried for years to generate enthusiasm for such an event to no avail. Thank you women members! More ideas involving the participation of the First and Middle school children around the tree were mooted.

Fellowship was the final topic of the increasingly rambunctious meeting, and after the Christmas Dinner idea segued into a Tropical Night in January, the visiting Lions must have been rolling their eyes. But there seemed to be some enthusiasm for having more than just the one Burns Night, which would be quite a feat to accomplish in such a little village as Allendale. Finally, a Murder/Mystery night at Deneholme was suggested, and the guiding Lions looked askance when our Charter President asked if such an event would be safe!

I suspect that the rest of the evening was spent in the bar of the Golden Lion, but certainly the meeting closed with the first recorded Allendale toast to Lions Clubs International, abbreviated to Elsie Eye for convenience and general consternation.

It was beginning to look as if the Allendale lot were in the game to have some fun!

The very first idea out of the starting blocks was, of course, the Fair. Whether it was the Allendale Fair, or the May Fair (well known to be held at the beginning of June), it was always going to be the Fair that was almost the raison d’être for the new club’s existence. We’ve noted already that the Round Table organisation has strict age limits imposed on its membership, and the task had fallen upon Nigel Baynes, then chairman of the West Tynedale Round Table, as was, and approaching the age of mandatory retirement, to hope that the new club, Allendale Lions, might take over the role of organisers for the fair that he and Brian Newman had invented perhaps a decade earlier.

Of course, after Trevor explained the circumstances of this transfer, everyone agreed. The first event was pinned up in the local Lions’ calendar; it would require special committees and lots of meetings, but we were up for the challenge. Not only Community Service, but also Fundraising and Fellowship boxes would be ticked by this event.

I suspect that ever since the Round Table had developed the play area in the Recreation Ground, there had been a special place in their philanthropy for young people. Nigel noted that a fundraising event for the Youth Club was on imminent cards, and that the youngsters were eager to gain sponsorship for the cycle ride from Sandgreen near Gatehouse of Fleet across the Scottish border and back to Allendale.

History, even relatively recent history, is a funny thing. I was delighted to see that my own submission, the clearance of the Dene below the Rec Ground, was up next. Apparently we agreed that this activity would be an ideal sort of Community Service for the coming year. But was I then the chair of the Allendale Village Hall & Recreation Ground charity? Or did I have a special place already in my heart as a trustee for this facility? I can’t remember!

Sue Mills’ notice, that a Rock Stars and Rock Chicks event was scheduled for the 29th November at the hall, also looked to have a history: it must have been only a few seasons since Maggie Shearer’s Theatre 2000 put on a thrilling show, and the dress-up party, which must inevitably be a karaoke-fest, felt like a next step.

Sylvia Milburn was eager to chat about the Harvest Home event at St Cuthbert’s this coming Saturday the 11th, with Wurzel Gummidge and Aunt Sally coming along to judge the children’s submissions.

And after Sue Mills put in another plea for sponsorship for her anticipated trek in Peru, the session closed with the next meeting date scheduled for a fortnight hence — my my, we were an enthusiastic bunch, weren’t we? Even back then, however, folks were eager to get to the bar to continue the discussion.

First meetings, when looked at in retrospect, always seem to have a frisson of expectation, and weren’t we in just that state on the 6th October, 2003?!

With our ‘Guiding Lions’ welcomed and watching over us: a friendly pair from the local district, 105 (Alan and Corinne Ashburner); and the President of the Tynedale Lions (Colin McGregor); we jumped into the fray. A complete list of all interested members had been compiled and joining fees were being received from others. It seems likely that Trevor Newman chaired this meeting from the outset as his prescient suggestion, that meeting minutes (and the comprehensive members list including folks who could not be present that evening) should be distributed by email, was the very first item discussed.

At some point, perhaps by individual discussions, or perhaps by some speechifying from the Guiding Lions, we would have been informed that the International Lions Club was the biggest such philanthropic service-minded organisation in the world, and that we were in very good company. Implicit, but never explicit, as I recall, the welcome to old(er) members was part of the package.

These very first minutes do not record actual attendees (that practice started with the second meeting), but they carefully go on to note the nominations and elections of the officers who would be expected to develop the new club’s programme for the successive months ahead until July 2005.

An organisation isn’t going to get anywhere without a leader, and so Trevor Newman, our first leader, was approved by acclamation. That somehow made the meeting more formal, with an elected chair, and the elections proceeded.

The all-important role of Treasurer was fulfilled by Graham Girvan, and Prue Rushman, already taking notes, was elected as Secretary. Margaret Stonehouse agreed to take on the role of Membership Officer, while Sue Mills accepted the position of Fundraising Officer.

It was hardly a surprise when we all agreed that Nigel Baynes would be an ideal Community Service officer, nor that Maggie Shearer should act as Fellowship Officer (what we have since come to think of as Fun & Games for fellow Lions). These roles seem to have been dictated by the experience of our guiding Lions, and so they were duly filled by the people we all felt would have experience and capacity to act in these positions. Finally, the role of Publicity Officer was pinned on me, Larry Winger, then the District News Correspondent for the Allen Valleys at the Hexham Courant. I remember Alan Ashburner smiling at the unlikely coincidence that the club should have some sort of press representative in its midst. It was as if a ready-made Lions Club had fallen from the sky, apparently, in the opinion of the attending Guiding Lions.

Another kind of officer role was considered, the position of Tail Twister. This role seems to have been some sort of internal fund-raising activity (the general Administration Account of the Allendale Lions club has always been separate from the Charity Account which has been sacrosanct from day one: money raised from the public goes back to good causes without any administration fees whatsoever.). But we agreed that there were other ways to acquire operating costs besides a formal officer role.

It was time to talk about our exciting activities! And that exercise is better placed to occupy its own unique blog entry. Watch this space!

We’re indebted to Prue (Rushman) Newman for taking a conscientious record of minutes from the very beginning of the ALC, and to Trevor for sending it along for this history blog. Although this was a semi-formal meeting, this first assembly upstairs in the Golden Lion, it wasn’t yet a fully formed group convening. Crucial organisational affairs were yet to be resolved.

But meetings like this one don’t just happen spontaneously, or if they do there’s always folks who might be left out. No, some assiduous recruitment had been going on throughout the winter, spring and summer, it seems. I may be wrong, but I have a feeling the earlier conversations went something like this, maybe round about May Fair time, when somebody brought up a certain eligibility criterion for membership in the Round Table:

Did you know that we’re getting too old to be part of this group?

Never, whatcha talking about man!

I’ve got a note here from the Round Table of Great Britain and Ireland. Says that they’ll retire members when they reach the grand age of 45! Says we’d better prepare for turfing the old guys out!

Hell’s bells, that’s me stuffed then. In a year or two. And you too. How’re we gonna keep the Fair going without some insurance?

Carrie remembers the scenario differently. As we were chatting about these early times (and what better way to stimulate memory than to muse, turn things over in our minds?) she suggested that Nigel Baynes had been involved in the revival of the Burns Night Supper at the King’s Head, and had worked his way around the village recruiting a likely crowd. It seems that the Burns Night do at the beginning of 2003 may have been the one in which Billy Thompson declaimed, from memory, Tam O’Shanter. An unforgettable experience, that.

Anyway, from the crowd of enthusiastic attendees, Nigel may have elicited folks eager to participate in a community service organisation. For this new group, there was to be no gender bar. [This is where comments ‘below the line’ can amplify and enhance our collective history!]. However it happened, an enthusiastic group of people, male and female, coalesced at the first pre-meeting meeting to set up the basic structure of the Allendale Lions Club.

In the next blog entry (I’m aiming for two or three entries of a working week, probably M/W/F) I’ll try to outline how things moved at this meeting, and we’ll follow our noses to develop this collective history.

Happy remembering!